Overview Filing!™ integrated Electronic Record Management Suite

"Over-Newsed" and "Under-Informed"

The management of all kinds of digital and offline records like emails, messenger chats, call logs, contracts etc. are challenging companies, forced by new laws and compliancy rules e.g. from SEC, Nasdaq or even the local tax department. If we look at cases from the past, where records management was a key element e.g. Philip Morris lawsuit, the issue was not mainly the storage of the required data like email correspondence. But there was a big effort and investment needed to bring all the communication into context - traceability was critical. With modern records management systems, users should not be disturbed to much in their daily business live, but data should be organised and managed automatically. Best would be, that the systems also fits into your processes and workflows as well as in the existing IT infrastructure.

Filing!™ is an easy-to-use electronic Record Management Suite allowing the regular user to document all his communication history (email, messenger/chat, phone calls, any other files like documents) in respect to any possible dimension. Fully integrated within standard IBM® Lotus Notes®/IBM® Domino® technology (IBM® Workplace™ version in development), organizations can leverage existing investements through a quick and smooth introduction of Filing!™ and are compliant to legal compliancy regulations and record management rules.

Todays challenges

• Overwhelmed by the volume of information e.g. emails and masses of important digital records
• Uneconomical, time-consuming organization of tasks e.g. within unstructured email inboxes
• Increasing costs for internal communication and organization of business records
• Decentralized and uncontrolled data without chronological, historical details
• Inefficient, limited organization and retrieval of emails, tasks, client and meeting reports
• Missing an audit trail and workflows for office communication